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Public Comment Procedures

Public Comment at Board Meetings

Auxiliary aids and services for persons with disabilities will be available at no charge to the individual.  All auxiliary aids and/or service requests must be made with appropriate advance notice.  Should the Board demonstrate such requests would result in a fundamental alteration in the service, program or activity or in undue financial and administrative burdens, an alternative, equally effective means of communication will be used.

Procedures for Public Comment at Meetings

The Board will establish procedures for public comment in open meetings.  The purpose of these procedures will be to inform the public how to effectively participate in Board meetings for the best interests of the individual, the district and the patrons.  The information will be easily accessible and available to all patrons attending a public Board meeting. 

  1. Discussion or presentation concerning a published agenda item is limited to its designated place on the agenda, unless otherwise authorized by the Board chair. 
  2. A visitor speaking during the meeting may introduce a topic not on the published agenda.The Board, at its discretion, may require that a proposal, inquiry or request be submitted in writing, and reserves the right to refer the matter to the administration for action or study. 
  3. Any person who is invited by the Board chair to speak to the Board during a meeting should state his/her name and address and, if speaking for an organization, the name and identity of the organization.A spokesperson should be designated to represent a group with a common purpose. 
  4. Statements by members of the public should be brief and concise.The Board chair may use discretion to establish a time limit of three minutes or on discussion or oral presentation by visitors. 
  5. Questions asked by the public, when possible, will be answered by the Board chair or referred to the superintendent for reply.Questions requiring investigation may, at the discretion of the Board chair, be referred to the superintendent for response at a later time.
  6. At the discretion of the Board chair, anyone wishing to speak before the Board, either as an individual or as a member of a group, on any agenda item or other topic, may do so by providing the Board secretary with a completed registration card or sign-in sheet, prior to the Board meeting in order to allow the chair to provide adequate time for each agenda item.

 

The Board chair should be alert to see that all visitors have been acknowledged and thanked for their presence and for any contributed comments on agenda issues.  Similar courtesy should be extended to members of staff who have been in attendance.  Their return for future meetings should be welcomed. 

 

Public Comment at Board Meetings

 

The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point.

To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting.  An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes.

Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization.  A spokesperson should be designated to represent a group with a common purpose.

Please keep in mind that reference to a specific employee or group of employees, is prohibited as follows:

Board policy BDDH - Public Comment at Board Meetings:

“Comments Regarding Staff Members -

Speakers may offer objective criticism of district operations and programs.  The Board will not hear comments regarding any individual district staff member.  The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of  a legitimate complaints involving a staff member.  The association contract governing the employee’s rights will be followed.  A commendation involving a staff member should be sent to the superintendent, who will forward it to the [employee, his/her supervisor and the Board.”

Public Comment at Board Meetings Document

Policy BDDH R (Intent to Speak Form)

Policy BDDH Public Participation in Board Meetings